Dismissal
Dismissal from the Program
Graduate Bylaws (Resolution 7493/2018)
The USP Graduate Bylaws establish the situations in which a student may be dismissed from the program. Dismissal is an administrative measure that formally terminates the student’s enrollment in the graduate program.
Reasons for Dismissal (Art. 49):
The student will be dismissed from the program in the following situations:
| Reason | Description |
|---|---|
| Course failures | 2 failures in the same course or 3 failures in different courses |
| Absence of enrollment | Failure to enroll in 2 consecutive academic periods |
| Qualification | Failure to pass the qualifying examination within established deadlines |
| Non-compliance with requirements | Failure to fulfill activities or requirements set forth in the regulation |
| Voluntary request | The student may request their own dismissal |
| Unsatisfactory performance | Academic and scientific performance deemed unsatisfactory |
New Enrollment after Dismissal:
A student who was dismissed and wishes to return to the program must:
- Be approved in a new selection process (there is no automatic readmission)
- Fulfill all requirements applicable to incoming candidates
- Credits obtained in the last 36 months may be recognized, at the discretion of the new advisor and the CCP
Consequence of Dismissal:
- The dismissed student receives a certificate of completion for courses in which they passed
- No diploma or degree is conferred
- The student’s record remains in the university’s files
Reasons for Dismissal in the Chemistry Program
Program Regulation 2026
In addition to the rules established in the USP Graduate Bylaws, the Chemistry Program defines additional situations that may result in dismissal. These rules aim to ensure adequate monitoring of academic progress.
Situations that result in dismissal:
| Situation | Deadline/Limit |
|---|---|
| Failure to submit research plan | 60 days after first enrollment |
| Failure to submit annual reports | Within established deadlines |
| Absence of enrollment | 2 consecutive academic periods |
| Failure in the same course | 2 failures |
| Failures in different courses | 3 failures |
| Failure in qualification | 2 failures |
| Report rejection | 2 consecutive rejections |
| Unsatisfactory performance | Upon reasoned opinion |
Unsatisfactory Academic Performance:
Dismissal for unsatisfactory performance requires:
- Justified statement from the advisor
- Detailed opinion from a rapporteur appointed by the CCP
- Final deliberation by the CCP
This procedure ensures that the student has the opportunity to know the reasons and respond before the decision.
Program Regulation 2020
The student may be dismissed from the graduate program, in any of the programs, if one of the following situations occurs:
| Situation | Description |
|---|---|
| Course failures | 2 failures in the same course or 3 failures in different courses |
| Absence of enrollment | 2 consecutive academic periods without enrollment |
| Failure in qualification | Failure in the qualifying examination 2 times |
| Qualification deadline | Failure to take the qualifying examination within the deadline |
| Unsatisfactory performance | As assessed by the CCP, upon detailed opinion |
Performance Assessment (Regulation 2020):
The student will be monitored by a rapporteur — a Full Advisor of the Program appointed by the CCP. The assessment of academic and scientific performance will be conducted through:
- Mandatory annual report
- Rapporteur’s opinion
- CCP analysis
The assessment may result in specific guidance for course correction or, in cases of persistently unsatisfactory performance, dismissal from the program.
Academic Performance Assessment
Program Regulation 2026
Monitoring by Assessor
Students are monitored throughout the program by an assessor, a faculty member holding a Doctoral degree who follows the project’s development.
Nomination process:
- The advisor prepares a list of possible assessors
- The student expresses their agreement
- The CCP appoints the assessor
- Deadline: The nomination must occur within 6 months after first enrollment
Role of the assessor:
- Monitor the development of the research project
- Evaluate annual reports
- Offer external perspective on the work
- Contribute to the student’s training
Research Plan
Program Regulation 2026
The research plan is the first formal document that the student must submit after admission. It establishes the foundations of the project to be developed during the program.
Deadline: Up to 60 days after first enrollment
Required structure:
| Section | Content |
|---|---|
| Abstract | Project summary in up to 300 words |
| Introduction | Topic contextualization and state of the art |
| Rationale | Why this project is relevant |
| Objectives | What is intended to be achieved (general and specific) |
| Work plan | Activities to be developed |
| Timeline | Temporal distribution of activities |
| Materials and methods | Methodological approach and necessary resources |
| Bibliography | References that support the project |
Formatting:
- Up to 20 pages
- Double-spaced text
Consequence of non-submission: Failure to submit the research plan within the deadline results in dismissal from the program.
Annual Reports
Program Regulation 2026
Annual reports are instruments for monitoring student progress. They allow assessment of whether the project is developing as planned and identification of any difficulties.
Frequency: Annual, according to deadlines set by the CCP or the funding agency
Report structure:
| Section | Length | Content |
|---|---|---|
| Project summary | 1 page | Updated synthesis of the research project |
| Activities performed | up to 10 pages | Description of activities and goal achievement |
| Future planning | up to 2 pages | Planned activities or replanning |
| Advisor evaluation | — | Advisor’s opinion on performance |
Alternative format: Students with scholarships may submit the report in the format required by the funding agency (FAPESP, CAPES, CNPq), as long as it contains the essential information.
Report Rejection
If the report is rejected by the assessor:
- The student must submit a new report within 30 days after the result is announced
- The new report must incorporate the recommendations and corrections indicated
- Two consecutive rejections result in dismissal from the program
Course Completion Certificate
Graduate Bylaws (Resolution 7493/2018)
A student who is dismissed from the program, for any reason, is entitled to receive a certificate stating:
- The courses completed with passing grades
- The grades obtained in each course
- The credit hours completed
This certificate may be useful for:
- Demonstrating additional training in selection processes
- Requesting credit recognition in other programs
- Documenting academic experience in graduate studies
Important: The certificate is not equivalent to a diploma and does not confer an academic degree.